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The PMBOK Guide, prepared by the Project Management Institute – PMI, addresses techniques to be adopted for success in the Project Management activity.
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When we check the PMBOK Guide, in my case, I opened the sixth edition, and begin a search with the word “planning”, the result will be a total of 192 words found. With this initial search, we can conclude the importance of approaching the subject.
In one of these results, it shows the definition that planning is a group of processes, which are necessary to define the project scope, refine the objectives and define the necessary line of action to achieve the objectives for which the project was created. According to the PMBOK, these groups are the management of scope, schedule, costs, quality, resources, communications, acquisitions, risks and finally stakeholders.
In defining the project scope, planning begins with aligning expectations during the kick-off meeting with the customer, which will be covered in the Project Management Plan.
In order to refine the objectives and define the action plan, planning is present in the structuring of the production work methodology, in the preparation of the schedule and in financial control. As well as, during the monitoring of the team in the production of the project, managing the quality of the deliverables and allocated resources.
Planning is also present even when what was planned does not happen. What I mean is that changes happen, and are part of our daily life, the important thing is to identify action plans for decision making, whether planning and identifying limiting and even enhancing activities, minimizing risks and generating opportunities.
Not to mention, also, that planning is present in the final phase of the project, when we prepare and structure the lessons learned.
Last year, 2020, Egis prepared a project in Brazil for one of our biggest railroad customers, to solve 5 urban conflicts. The project consisted in the preparation of 5 executive projects, using the BIM methodology, aiming to eliminate 5 level crossing points with the railway, with the design of viaducts crossing the customer's railway. The deadline for this project was 5 months. The success of not delaying deliveries was due to the preparation of an initial planning, technical monitoring, in addition, of course, to the engagement and commitment of the team during the development of the entire project.
After finalizing the deliveries, we also held a feedback meeting, aiming to share the results with the team and give the opportunity to everyone who participated in the project to express their opinions on how we can improve planning for the next project that may occur.
What about you, what are your thoughts on planning?